The Google Apps drop-down menu will appear. Click on the Contacts icon. And voila! You can also access your contacts directly by heading to contacts. You also have to know how to manage your contacts to keep your contact list updated! Open the Google Contacts page. Click on the Create Contact button on the top left. Once you click on Create Contact , you will get the option to choose between adding a single contact or multiple contacts.
However, if you want to add multiple contacts, you can either add them by their names and email addresses or use a CSV file. An empty contact form will appear, as shown in the image below. You can fill in your new contact information accordingly. You can even add labels to the contact to categorize it into a specific Gmail group like School or Work. This is what a completed form looks like:.
This method is an easy way to add a person to your contact list straight from your email inbox. Click on the Add to Contacts icon, and the person will be added to your Google contact list. Categorizing contacts is essential to maintain an organized email list. Gmail helps you create groups and label these contacts with a common contact group name to send an email message quickly to all your group members. For example, if you have separate email groups for marketing and sales but only one manager overseeing both groups, you can add the manager to the marketing distribution list and the sales group email list.
Note : Adding a contact to a new group in Gmail is not the same as adding a contact to a Google group. Google Groups is meant for discussions between people who share similar interests. Select the contacts you want to label.
You don't have to add contacts from Gmail; if you're using a web browser or an Android device, you can use the Contacts app to add contacts manually. There is no Contacts app for iOS. Open Gmail on your Mac or PC. Click the Google apps button at the top-right, next to your account icon.
At the top-left of the screen, click Create contact , then click Create a contact. Enter the details for this contact. At a minimum, you'll want to type the name and email address, though you can add phone numbers, notes, mailing address, and other details. Click Show more to see additional options. If you have several contacts to add at once, there's another technique you can use: You can add names or email addresses as a batch and then edit each entry with any additional information you like.
In Gmail Contacts on desktop, click Create contact , then click Create multiple contacts. In the Create Multiple Contacts window, enter names or email addresses separated by commas.
When you're done, press Tab and then click Create. If you entered just the name, Contacts will create a mostly empty contact with just the name; if you entered an email address, Contacts will create an entry with the email address in both the name and email fields. You can now find and edit those entries as needed. Start the Contacts app on your Android device. Tap More fields to see additional options. One of the chief advantages of keeping your most important contacts in Google's contacts list is that they're easy to edit and keep up to date.
Plus, you can store personal information so birthdays and addresses are always easily accessible. Here's how to edit a contact:. Click Import from another program or file , and then click Next. In the Import a File box, browse to find the file you downloaded in step 9, and then double-click the file. In the folder list, click the contacts folder where you want the imported contact information to go, and then click Next.
To add or remove fields to determine the way the contact information is saved in the new imported file, click Map Custom Fields. Note: The Map Custom Fields button in the Import a File dialog box might not be available when you try to import data from another program or file. In the The following actions will be performed box, select the Import check box, and then the Map Custom Fields button is available.
In the From box, drag the field that you want to convert onto the Outlook field that is listed in the To box. Note: The Name field doesn't appear in the To box because Outlook reserves the first row of a named range for field names. If the range that you import does not contain field names, the first row of data will be interpreted as field names and will not be imported as data. To make sure that all of the data in the named range is imported, use the first row for field names.
To see additional records in the From box, click Previous or Next. Before you export contacts from Outlook, it is helpful to understand the difference between the Outlook Address Book and Outlook Contacts. Let's have a closer look. Frequently contacted and duplicates First, you can see the people you email the most frequently, under the "frequently contacted" tab on the left sidebar menu.
Other ways to manage Gmail contacts - "frequently contacted" and "duplicates" Next, you can check for any duplicate contacts in the "duplicates" tab. Labels You can also create groups of contacts you frequently email - like your team at work, your family members, besties, and so on. The label tab in Gmail contacts Now, when you go to your contacts and hover over a contact's profile image, it'll turn into a checkbox. How to create a label like a group in Gmail contacts Next, click the "manage labels" tab at the top, and select the label you'd like to use: The "manage labels" tab in Gmail contacts Once you select that label, all those checked contacts will be added to it for you future emailing bliss.
Deleting a contact If, for some reason, you'd like to delete someone from your contacts, it's quite simple. Importing and exporting contacts You might want to import new contacts en masse, and you can do that using the import function in that same left toolbar menu. Simply click the "import" button, and then select a list of contact you'd like to import into Gmail in CSV or vCard format : How to import contacts in Gmail You follow a similar process if you want to export your Gmail contacts as a CSV or Outlook file: How to export contacts in Gmail Simple as that!
Shortcuts There are a couple super quick and easy way to get to your contacts. If you're not already in Gmail, just visit contacts. You can even bookmark it for easy access.
If you are already in Gmail, you can use a keyboard shortcut if you have them enabled - check in your settings menu. Just type G followed immediately by C and the contacts page will open up.
You're now a Gmail contacts Wizard Or at least a much wiser hobbit.
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