Use an online form builder like Jotform to collect individual ideas that can be shared with the group for discussion. Just say no to notepads. Encourage the people at your meeting to take notes in an app like Evernote or OneNote, instead of on a paper pad. That can also make it easier to share notes once the meeting is over. If you like to sketch out ideas and plans on a whiteboard, take a photo of the board when the meeting is over and share that with the group in your follow-up report.
Many videoconferencing platforms offer virtual whiteboards that can be shared and saved. Groupthink is the enemy of innovation, but employees are often intimidated or lack the confidence to express their ideas in front of their team. To gauge interest in controversial ideas, draft a quick survey that lets your team vote anonymously.
Annual Meeting Staff Survey Template. Meeting Feedback Form Template. Join , Subscribers. Avi Gruenberg. Climate change activist. Younger adults grew up terrified that the earth would become uninhabitable. Many of them took a pledge upon graduating from college that they would work only for organizations that are not damaging the environment. If you want to bring young blood into your group, the litmus test may be green. The benefits of paperless meeting software extend even farther.
If you leave paper documents behind on an airplane or at a coffee shop, shady characters can get them and read them, whereas digital documents are protected by encryption if a laptop is stolen. Carrying heavy packets of paper is not worth the backache. Meetings themselves will feel calmer. Paperless meeting software saves time, reduces costs and protects the environment. In our experience, boards that have made the switch never look back.
When you go paperless, you eliminate the costs associated with printing, ink, and mailing in addition to the administrative time involved. By making documents and agendas available from any device, your attendees can prepare in advance and participate more effectively at your meeting. Last-minute agenda updates and announcements can easily be sent to your attendees through electronic notifications. Not only can attendees quickly access all meeting details within one source but also all travel details to and from their meeting.
A digital dashboard generates more accurate insights into your meeting data giving you the ability to analyze and view metrics visually in real-time with no additional mental effort. Sensitive information and digital documents can be easily tracked and managed in a secure portal. A digitized meeting frees up time to focus on more important matters like ensuring that your attendees are happy and engaged.
You can have an impact on these staggering stats when you choose the environmentally-conscious paperless meeting option to reduce your paper waste. Contact our team at Miller Tanner Associates to learn more about how you can plan a successful paperless meeting.
The ability to work from anywhere at any time has changed how we operate in the digital age. Having all meeting materials available on mobile devices ensures that your guests have a more-rounded and consistent experience. When you go paperless, you save money on printing, ink, and shipping, as well as the time it takes to manage paperwork.
Your participants will be able to prepare in advance and engage more effectively during your meeting if papers and agendas are accessible from any device prior to the meeting date. With a secure gateway, sensitive data and digital documents may be readily monitored and better controlled.
Instantly aggregating meeting data because a digital dashboard provides more accurate insights into your meeting data, allowing you to visually evaluate and see metrics in real time without exerting any extra mental effort.
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